Information Products

Scarborough Ontario
Canada
M1T3V4
Nature of Requirements:
Advance Contract Award Notice (ACAN)
An ACAN is a public notice indicating to the supplier community
that a department or agency intends to award a contract for
goods, services or construction to a pre-identified supplier,
thereby allowing other suppliers to signal their interest in
bidding, by submitting a statement of capabilities. If no
supplier submits a statement of capabilities that meets the
requirements set out in the ACAN, on or before the closing date
stated in the ACAN, the contracting officer may then proceed
with the award to the pre-identified supplier.

2. Definition of the requirement

Justice Canada Library provides Justice legal advisors (lawyers
and paralegals) with access to current legal information on a
continuous basis in order that they may continue to provide
high-quality legal services and counsel to the Government of
Canada and client departments and agencies.

The requirement is to supply (as published by Carswell in print
or electronic format, current releases, versions, editions, etc.
of serial publications - including but not limited to annuals,
supplemented loose-leaf books, newsletters, digests, law
reports, and journals) a variety of Justice Canada library
locations across Canada. The specific titles, publishing format
(print or electronic) and number of copies of each publication
ordered by Justice Canada may change throughout the contract
period. All titles ordered can be found in the catalogue at
www.carswell.com or in the catalogues of the companies for whom
Carswell is acting as the distributor.

Criteria for assessment of the Statement of Capabilities
(Minimum Essential Requirements)
Any interested supplier must demonstrate by way of a statement
of capabilities that its product meets the following
requirements:

Justice Canada must provide a comprehensive research collection
of Canadian Law and a limited research collection of
international law with special emphases in several areas, as
determined by the priorities of the Department to meet its
research needs. The sample list of titles and quantities
represent legal information research resources that are
essential to support Justice Canada's ongoing business
requirements. This information is used to support legal
research for legal advice, policy development, legislation and
litigation for the Government of Canada.

The material must contain the same published content, including
intellectual property, and be made available for purchase at the
same time as that material published or distributed by Carswell.
All of the titles required by Justice Canada for which Carswell
or Thomson Reuters is the copyright owner or under exclusive
license from the copyright owner must be supplied.

Applicability of the trade agreement(s) to the procurement
This procurement is subject to the following trade agreement
Agreement on Internal Trade (AIT)

Justification for the Pre-Identified Supplier

This collection is the only known information products that can
meet all of the above mandatory requirements. Carswell is the
publisher of the required information product and is the only
vendor that can satisfy the requirement for the reason of
exclusive and proprietary rights.

6. Government Contracts Regulations Exception(s)
The following exception(s) to the Government Contracts
Regulations is invoked for this procurement under subsection
6(d) - "only one person is capable of performing the work".

7. Exclusions and/or Limited Tendering Reasons
The following exclusion(s) and/or limited tendering reasons are
invoked under the (section of the trade agreement(s) specified):
Agreement on Internal Trade (AIT) - Article 506, paragraph 12

8. Ownership of Intellectual Property
Rights to the intellectual property lie with the contractor.

9. Period of the proposed contract or delivery date
The proposed contract is for a period of 1 year from contract
award date and includes an option to extend the contract period
by three (3) one-year periods.

10. Name and address of the pre-identified supplier
Carswell, a Division of Thomson Reuters Canada Limited, of
Scarborough, ON.

11. Suppliers' right to submit a statement of capabilities
Suppliers who consider themselves fully qualified and available
to provide the goods, services or construction services
described in the ACAN may submit a statement of capabilities in
writing to the contact person identified in this notice on or
before the closing date of this notice. The statement of
capabilities must clearly demonstrate how the supplier meets the
advertised requirements.
12. Closing date for a submission of a statement of capabilities
The closing date and time for accepting statements of
capabilities Thursday December 19 @ 2pm Eastern Time.
13. Inquiries and submission of statements of capabilities
Inquiries and statements of capabilities are to be directed to:
Robert Picco, Supply Team Leader
Place du Portage, Phase III, Gatineau, Qc, K1A 0S5
Telephone: (number on the official notice)
Facsimile: (number on the official notice)
E-mail: (email on the official notice)

Delivery Date: Above-mentioned

You are hereby notified that the government intends to negotiate
with one firm only as identified above. Should you have any
questions concerning this requirement, contact the contracting
officer identified above.

An Advance Contract Award Notice (ACAN) allows departments and
agencies to post a notice, for no less than fifteen (15)
calendar days, indicating to the supplier community that it
intends to award a good, service or construction contract to a
pre-identified contractor. If no other supplier submits, on or
before the closing date, a Statement of Capabilities that meets
the requirements set out in the ACAN, the contracting authority
may then proceed with the award. However, should a Statement of
Capabilities be found to meet the requirements set out in the
ACAN, then the contracting authority will proceed to a full
tendering process.

Suppliers who consider themselves fully qualified and available
to provide the services/goods described herein, may submit a
statement of capabilities in writing to the contact person
identified in this Notice on or before the closing date of this
Notice. The statement of capabilities must clearly demonstrate
how the supplier meets the advertised requirements.

The PWGSC file number, the contracting officer's name and the
closing date of the ACAN must appear on the outside of the
envelope in block letters or, in the case of a facsimile
transmission, on the covering page.

The Crown retains the right to negotiate with suppliers on any
procurement.

Documents may be submitted in either official language of Canada.