Centralized Control and Alarm Monitoring Systems (CCAMS) for Mid-Shore Patrol Vessels (MSPV) of CCG

This bid solicitation cancels and supersedes previous bid solicitation number F7044-200246/A dated 2022-07-26 with a closing of 2022-11-18 at 14:00 EST.

1. Technical and Financial Documentation Package on a SharePoint

Due to the size of the technical documentation files, the information will be available through a secure SharePoint site. Please note that an Excel format mentioned in Part 3 - Bid Preparation Instructions will be available on the SharePoint site, COB March 17, 2023.

The Bidder must contact the Contracting Authority to request the creation of an account in order to access the secure SharePoint site. For each employee, the Bidder must provide the following information:

1. 1.
   First and Last Name of the Employee; and
2. 2.
   Email Address of the Employee.

2. The Canadian Coast Guard has a requirement to replace the existing Centralized Control and Alarm Monitoring System (CCAMS) fitted onboard its nine (9) Canadian Coast Guard Ships (CCGS) Mid Shore Patrol Vessels (MSPV) identified as the Hero Class with new CCAMS approved by American Bureau of Shipping (ABS), one of the Classification Societies recognized by Canada. The MSPV are maintained in Class with ABS.

3. Canada intends to enter into the resulting Contract only with a Bidder that is a CCAMS Alarm Monitoring Original System Designer (AMOSD) Contractor. The CCAMS AMOSD must:
(a) Use an open architecture design for both SCADA or DCS software and Programmable Controllers to facilitate ease of integration of the system with third party hardware and systems, and have the capability to do software development and related testing of the complete CCAMS or subassemblies used within the proposed CCAMS. AMOSD identity is evidenced by the name appearing on the purchased system and / or on all accompanying drawing and training documentation;

(b) Design and integrate with new equipment and existing equipment the complete system and subassemblies used within the proposed CCAMS. The Contractor must retain full system responsibility for all requirements and have sufficient ownership rights in Intellectual Property in and to the CCAMS to grant to Canada and Canada’s licensees all the rights required under the resulting Contract to complete the Contract Work and any other work for which the Contract grants Canada a license in and to the purchased goods; and

(c) All Bidders must submit as part of their response to the Mandatory Technical Criteria, Annex "J", Item 1, a CCAMS certification regarding the Bidder’s authority to provide Canada with the Goods and Services, which must be signed by the CCAMS AMOSD Contractor. No Contract will be awarded to a Bidder unless the certification has been provided to Canada. It is in Canada's sole discretion to determine whether all the required information has been provided.

4. The initial contract is for the procurement of one (1) new CCAMS to replace the Existing CCAMS onboard CCGS A. Leblanc.
Canada reserves the right to swap the CCGS A. Leblanc by any of the other CCGS Hero Class vessels listed in the Options for additional quantities see section 1.2.2.1 below. There will be no pricing adjustments to the Bidders quoted prices for the selected vessel that will be transferred into the Initial Contract.

5. Canada will have the right to exercise any of the following options:

A - Options for additional quantities:

The order in which the vessels are listed below must not be considered as the order that Canada will exercise the Options for additional quantities. The chronological numbering of the Options with the proper CCGS Hero Class vessel will be updated through a Contract Amendment to reflect the new sequence. There will be no pricing adjustments to the Bidders quoted prices for the selected vessel.
The contract will include the following options for additional quantities:

i. A first (1st) option is for the procurement of one (1) new CCAMS to replace the Existing CCAMS onboard CCGS Constable Carrière;
ii. A second (2nd) option is for the procurement of one (1) new CCAMS to replace the Existing CCAMS onboard CCGS Caporal Kaeble V.C.;
iii. A third (3rd) option is for the procurement of one (1) new CCAMS to replace the Existing CCAMS onboard CCGS M. Charles M.B.;
iv. A fourth (4th) option is for the procurement of one (1) new CCAMS to replace the Existing CCAMS onboard CCGS Captain Goddard M.S.M.;
v. A fifth (5th) option is for the procurement of one (1) new CCAMS to replace the Existing CCAMS onboard CCGS Private Robertson V.C.;
vi. A sixth (6th) option is for the procurement of one (1) new CCAMS to replace the Existing CCAMS onboard CCGS G. Peddle S.C.;
vii. A seventh (7th) option is for the procurement of one (1) new CCAMS to replace the Existing CCAMS onboard CCGS Corporal Teather; and
viii. A eighth (8th) option is for the procurement of one (1) new CCAMS to replace the Existing stripped out CCAMS for the CCGS Corporal McLaren M.M.V.

B - Options for additional periods

The initial contract period will have a duration of one (1) year. Each year, Canada reserves the right to extend the contract duration by one (1) additional year. All prices of non-exercised option(s) will then be subject to an Economic Price Adjustment (EPA).

6. Points of Deliveries and Sites of Integrations and Installations

For the initial contract and the options one (1) to seven (7), the CCAMS components and equipment point of delivery and integrations and installations of the CCAMS will be at the CCG base.

For option eight (8), the CCAMS components and equipment point of delivery will be at the CCG base and integrations of the CCAMS will be at a ship refit contractor (shipyard) to be determined.

7. Care and custody of each vessel

The care and custody of the vessels for the initial contract and from option one (1) to seven (7) will remain with Canada.

The care and custody of the vessel for the option eight (8) will be transferred from Canada to a shipyard. The Contractor must communicate and coordinate with the shipyard to ensure that they adhere to the shipyard’s rules and regulations with regards to the care and custody of the vessel.

8. Remote Online and Phone Call Services

The Contractor must have a remote technical support phone number and the required infrastructure in Canada, that must provide as a minimum, for the CCAMS, a 24 hours a day seven (7) days a week with minimum twelve (12) hour response time provided by CCAMS trained Technical Support technicians. The technicians must be able to provide diagnostic troubleshooting, operation and maintenance services.

9. Bidders' Conference

A bidders' conference will be held at the Bedford Institute of Oceanography (BIO) Building, 1 Challenger Dr, Dartmouth, NS on April 13th, 2023, at 0900 ADT in the Louis King Boardroom. The scope of the requirement outlined in the bid solicitation will be reviewed during the conference and questions will be taken into consideration. It is recommended that bidders who intend to submit a bid attend or send a representative.

Bidders are requested to communicate with the Contracting Authority before the conference to confirm attendance. Bidders should provide, in writing, to the Contracting Authority, the names of the person(s) who will be attending and a list of issues they wish to table at least five (5) calendar days before the scheduled conference.

10. Mandatory Site Visit

It is mandatory that the Bidder visit the vessel. Arrangements have been made for the site visit to be held on April 12th, 2023 at 0900 ADT onboard CCGS Corporal Teather C.V., tied up alongside at the Canadian Coast Guard Base, 1 Challenger Dr, Dartmouth, NS.

Bidders must communicate with the Contracting Authority no later than four (4) calendar days before the scheduled visit to confirm their attendances and provide the names of the person(s) who will attend. Bidders must also communicate the names of their subcontractors who may visit the vessel as well. The list of the names communicated to the Contracting Authority will transmitted to the vessel’s brow and only listed attendees will be allowed to board the vessel for the mandatory site visit. Bidders must sign the attendance form at the vessel’s brow which will confirm their attendance.

The Bidders who do not attend the mandatory site visit will not be given an alternative appointment and their bids will be rejected as non-compliant.
Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.