SHEILDS/DOORS MAINTENANCE SERVICES

Ottawa Ontario
Canada
K1C7G4
Nature of Requirements:

1. Advance Contract Award Notice (ACAN)

An ACAN is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or construction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a statement of capabilities. If no supplier submits a statement of capabilities that meets the requirements set out in the ACAN, on or before the closing date stated in the ACAN, the contracting officer may then proceed with the award to the pre-identified supplier.

2. Definition of the requirement
• To provide maintenance services on the shields and doors at 3701 Carling Avenue, Ottawa, Ontario, Canada.

The service includes:

• Maintenance and Inspections
• Call Backs/Emergency Calls
• Non-working Service Manager

The Supplier must furnish all necessary travel, transportation, tools, materials, services and labour to carry out the work.

All work shall conform to the latest code requirements of the National Building Code, Ontario Electrical Code, Human Resources and Skills Development Canada, Water ULC and NFPA. Follow all recommendations outlined by the manufacturer. Drawings are to be read in conjunction with the aforementioned codes and standards with the installation performed only by Contractors licensed and familiar with the above requirements.

3. Description of the equipment

Door Manufacturer Door Model
ETS Lindgren Ray Proof SL2219
Raymond EMC Quiet Door 2926
ETS Lindgren DKE 3X7 LH
Raymond EMC Quiet Door HTh
Raymond EMC Quiet Door
Raymond EMC Quiet Door
Raymond EMC Quiet Door 2926
Lindgren DKE -37D

4. Criteria for assessment of the Statement of Capabilities (Minimum Essential Requirements)

Any interested supplier must demonstrate by way of a statement of capabilities that it meets the following requirements:

Experience:

• Experience (10 years or more within the past 15 years) and in depth knowledge and working with the ? ITSG-02 Criteria for the Design, Fabrication, Supply, Installation and Acceptance Testing of Walk-in, radio-Frequency-Shield Enclosures? by the Communication Security Establishment (CSE).
• Must have experience (10 years within the past 15 years prior to the ACAN closing date) with testing and making repairs to the above standard.
• Experience (10 years within the past 15 years prior to the ACAN closing date.) with repairing and maintaining the similar type of doors;
• Experience (10 years within the past 15 years prior to the ACAN closing date.) with repairing and maintaining various Radio Frequency Interference/Electromagnetic interference Rooms.
• Have been successful in completion of similar contracts
• Must have experience (5 to 10 years within the past 15 years prior to the ACAN closing date) sub-contractors with the above requirements as well as experience with the repairing of the equipment:

o Electrical
o HVAC components
o Fire Alarm
o Sprinklers
o Drywall
o Welding
o Plumbing

Security Requirements:

• The Supplier must hold a valid Facility Security Clearance at the level of SECRET, issued by the Canadian Industrial Security Directorate (CISD), Public Works and Government Services Canada (PWGSC).
• The Supplier personnel requiring access to sensitive work site(s) must EACH hold a valid personnel security screening at the level of SECRET, granted or approved by CISD/PWGSC

Call Backs/Emergency Calls

• Must be able to respond 24/7 365 days per year.
• Must be able to be on site within two (2) hours of receiving the emergency call.

5. Applicability of the trade agreement(s) to the procurement

The requirement is subject to the provisions of the World Trade Organization Agreement on Government Procurement (WTO-AGP), the North American Free Trade Agreement (NAFTA), the Canada-European Union Comprehensive Economic and Trade Agreement (CETA) and the Canadian Free Trade Agreement (CFTA).

6. Justification for the Pre-Identified Supplier

• Raymond EMC Enclosures Ltd is the only known supplier that can provide the services that meet the minimum essential requirements. Raymond EMC Enclosures Ltd is the builder of the existing shields and doors.

7. Exclusions and/or Limited Tendering Reasons

The following exclusion(s) and/or limited tendering reasons are invoked under the:
i. North American Free Trade Agreement (NAFTA) Article 1016: Limited Tendering Procedures;
ii. Canada-European Union Comprehensive Economic and Trade Agreement (CETA) Article 19.12: Limited Tendering;
iii. World Trade Organization Agreement on Government Procurement (WTO-AGP) Article XV: Limited Tendering;
iv. Canadian Free Trade Agreement (CFTA) Article 513: Limited Tendering or Agreement on Internal Trade (AIT) Article 506: Procedures for Procurement, paragraphs 11 and 12.

8. Period of the proposed contract or delivery date

The period of the contract(s) shall be for five (5) years. The contract is intended to commence January 1, 2019.

9. Cost estimate of the proposed contract

The estimated value of the contract is $300,000.00 to $450,000.00 (applicable taxes included).

10. Name and address of the pre-identified supplier

Raymond EMC
5185 Dolman Ridge Road
Ottawa, Ontario,
K1C 7G4

11. Suppliers' right to submit a statement of capabilities

Suppliers who consider themselves fully qualified and available to provide the services described in the ACAN may submit a statement of capabilities in writing to the contact person identified in this notice on or before the closing date of this notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

12. Closing date for a submission of a statement of capabilities

The closing date and time for accepting statements of capabilities is November 19, 2018, 02:00pm EST.

13. Inquiries and submission of statements of capabilities

Inquiries and statements of capabilities are to be directed to:

Hakim Ghoumrassi
Supply Team Leader, Acquisitions Branch
Public Works and Government Services Canada
(email on the official notice)

Delivery Date: Above-mentioned

You are hereby notified that the government intends to negotiate with one firm only as identified above. Should you have any questions concerning this requirement, contact the contracting officer identified above.

An Advance Contract Award Notice (ACAN) allows departments and agencies to post a notice, for no less than fifteen (15) calendar days, indicating to the supplier community that it intends to award a good, service or construction contract to a pre-identified contractor. If no other supplier submits, on or before the closing date, a Statement of Capabilities that meets the requirements set out in the ACAN, the contracting authority may then proceed with the award. However, should a Statement of Capabilities be found to meet the requirements set out in the ACAN, then the contracting authority will proceed to a full tendering process.

Suppliers who consider themselves fully qualified and available to provide the services/goods described herein, may submit a statement of capabilities in writing to the contact person identified in this Notice on or before the closing date of this Notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

The PWGSC file number, the contracting officer's name and the closing date of the ACAN must appear on the outside of the envelope in block letters or, in the case of a facsimile transmission, on the covering page.

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.