Acquisition and installation of high-speed and intensified cameras

PLACE OF DELIVERY AND INSTALLATION

The Equipment are to be delivered to 1125 William Street, in Montreal from Monday to Friday, between 7:30 and 11:45 a.m. and 1:00 to 3:45 p.m. The installation will be performed at the 4 th floor of the building A of the Owner at 1100 Notre-Dame West, Montreal (Qc), H3C 1K3. The delivery and installation of the Equipment shall be completed by the Supplier no later than twelve (12) weeks after the date of signature of the Contract.

INTERGOVERNMENTAL AGREEMENTS

The following intergovernmental agreements apply to this Call for Tenders:

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  Canadian Free-Trade Agreement
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  Agreement on the opening of public procurement for Quebec and New-Brunswick
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  Trade and cooperation agreement between Ontario and Quebec.

TENDER DOCUMENTS

The Tender Documents are available exclusively via the electronic tendering system (hereinafter designated as the “SÉAO”). requests for information concerning the Call for Tenders All requests for information concerning the Call for Tenders must be addressed exclusively in writing, by e-mail or by fax, to the attention of: Mr. Philippe Lacombe Procurement Officer École de technologie supérieure Fax: (numéro sur l'avis officiel) (courriel sur l'avis officiel) Failure by the Tenderer to comply with the procedure provided for requesting information may entail the rejection of its Tender. No information provided orally shall bind the Owner or be interpreted as amending the Tender Documents.

SUBMISSION OF TENDERS

The Tenderer must submit its Tender no later than 11 :00 am Montreal time on the 14 th of December , 2018. In order to be validly submitted, every Tender must be sealed in an opaque envelope and be delivered directly to the Service des approvisionnements of the Owner, situated at the civic address and room mentioned below, no later than at the Tender closing date and time : École de technologie supérieure Att: Mr. Jean-François Bourque/ Mr. Philippe Lacombe Service des approvisionnements 1111 Notre-Dame Street West Montreal (Quebec) H3C 6M8 Room B-1300 The business hours of the Service des approvisionnements are Monday to Friday, from 8:30 a.m. to 12 p.m. and from 1:30 p.m. to 4 p.m. The Tenderer shall send its Tender by courier service or shall deliver it in person to the above-mentioned civic address and room. Regular mail, fax and e-mail are not acceptable modes of transmission. Any Tender not complying with the conditions set forth above shall be automatically rejected. The Owner will reject any Tenders not submitted at the exact time and location required. Furthermore, the Owner is not responsible for any internal transmission delays of a Tender not sent directly to the Service des approvisionnements.

PUBLIC OPENING OF TENDERS

The opening of Tenders shall be carried out in public, in the presence of a witness, at the Service des approvisionnements of the École de technologie supérieure , Room B-1300, immediately after the Tender closing date and closing time, and the Tenderers are invited to attend.

ELIGIBILITY REQUIREMENTS

The failure of the Tenderer to comply with any of the requirements of eligibility described in this Call for Tenders shall render the Tenderer ineligible to submit a Tender. For this purpose, the Tenderer: · and its employees must have all the necessary qualifications, authorizations, permits, licenses, registrations, certificates, accreditations and attestations; more particularly, and without limiting the generality of the foregoing, the Tenderer: must be an authorized reseller of the products for which it is tendering. Furthermore, the Tenderer or his Subcontractor must be an authorized installer of the products for which it is Tendering, if applicable. · must have requested, filled out and signed the Tender Documents in its name alone, as indicated in article 1.11; · if applicable, must hold the Attestation de Revenu Québec [Certificate from Revenu Québec], as described in article 1.15; · and its directors must not have committed any one or more of the acts described in the Formulaire d'Attestation relative à la probité du Soumissionnaire (Appendix B) [Tenderer’s Integrity Certificate Form]. The Tenderer must sign the declaration to that effect, as specified in article 1.16; · must hold a general third-party civil liability insurance policy covering the Supplier's activities contemplated by this Call for Tenders, providing coverage for claims for death, illness, bodily injury, physical damages and/or for the loss, damage or loss of use of property, and also covering the risk of installation and works completed. Such insurance must be for a minimum amount of two million dollars ($2,000,000) per occurrence and the Owner must be added thereto as an additional named insured. The Tenderer may also provide a letter of undertaking issued by an insurance company, stating that if the Contract is awarded, it will issue insurance coverage up to such amount. Such letter of undertaking must be valid for a period of sixty (60) days from the Tender closing date; · must have in Québec or in a territory covered by an applicable intergovernmental agreement, an establishment where activities are carried on a permanent basis, which is clearly identified under its name and is accessible during regular business hours. Despite this requirement, if competition is insufficient, the Owner may make eligible any Tenderer that has an establishment in a territory not covered by an applicable intergovernmental agreement; · must not be entered in the Registre des entreprises non admissibles aux contrats publics (RENA) [register of businesses ineligible for public contracts] or, if it is entered there, that its period of ineligibility for public contracts has ended, as specified in article 1.12; · if required must hold the authorization to contract/subcontract with a public body prior to obtaining a public contract, as specified in article 2.4; · must be a legal person established in the public interest, a general partnership, a limited partnership, an undeclared partnership or an individual enterprise; · must meet any other eligibility requirement specified in the Tender Documents.

COMPLIANCE REQUIREMENTS

Any Tender including any of the following non-compliances shall be deemed non-compliant and shall be automatically rejected: non-compliance with the place, date or closing time for the submission of Tenders; Form 1 was not used to submit the Tender, as required by article 1.10; Form 1 was not used provided in the Tender envelope; the price submitted is not indicated on Form 1, as required by article 1.10; Form 1 is not signed by an authorized person, as required by article 1.10; an erasure or correction to the price submitted that is not initialed; the Tender is conditional or restrictive; the Tender contained an unusually low price within the meaning of the Regulation Respecting Certain Supply Contracts of Public Bodies; the Tender has not been submitted in an opaque and sealed envelope, as required by article 1.10; non-compliance with the technical requirements. if the Tenderer submitted more than one Tender for this Call for Tenders, all the Tenders submitted by the Tenderer shall be automatically rejected; non-compliance with any other compliance requirement indicated in the Tender Documents as entailing the automatic rejection of a Tender. Any omission or error other than those contemplated in the foregoing paragraphs with respect to a Tender shall not necessarily entail the rejection of that Tender. The Owner may permit the Tenderer to correct such error or omission within a period of time that it determines. The correction made must be to the satisfaction of the Owner and may not entail any increase in the price tendered.

EVALUTATION OF UNSATISFACTORY PERFORMANCE

The Owner may refuse to consider any Supplier who, in the 2 years preceding the Tender opening date, has been given an unsatisfactory performance report by the Owner, failed to follow up on a tender or contract or had a contract cancelled because of failure to comply with the contract conditions.

COMPLETE TENDER FOR SINGLE AWARD

The Owner does not commit itself to accept either the lowest or any of the Tenders submitted, or to proceed with the object of this Call for Tenders, or to proceed with it in part, and may, at its sole discretion, take no action whatsoever in connection with this Call for Tenders, without providing any compensation to the Tenderers. Please note : In this document, any term mentioned in the masculine also includes the feminine and vice versa. Likewise, any term mentioned in the singular includes the plural and vice versa.